Paper bidding packages

Our paper bid sheet service packages provide you with a complete solution for a seamless event.

Although there are many great reasons to use AES’s groundbreaking technology for your event, sometimes Mobile Bidding just isn’t the right choice for your patrons. This is precisely why AES continues to facilitate paper bid sheet auctions using technology and systems that we have developed over 25 years of experience to help you run a world class paper bid sheet event.

With our tried and true registration techniques, we are able to register your guests quickly and efficiently which gets them in the door faster so they can start bidding. We take the hassle out of the manual process with data entry and validation techniques that focus on speed and accuracy. Then at the end of the night, we will accept all payments, print receipts, and help you distribute the auction items in a streamlined process that will leave your guests with a lasting positive impression of your event and organization alike. A happy donor is a generous donor!

AES paper bidding service packages include:

Dedicated Event Manager

You’ll be partnered with a dedicated AES Event Manager to guide you through the entire process.

Staff assistance

We’ll assign a team of professional, experienced AES staff members to manage your event day.

Technical equipment

We’ll deliver all the necessary equipment: computers, card readers, wireless networks, printers, and more.

Auction Conductor

We’ll get you up and running with Auction Conductor, our Web-based patron & item management system.

Credit card processing

Speed up the checkout process with our secure, PCI-compliant credit card system, including pre-swiping credit cards at registration.

Volunteer training

Help your team to hit the ground running with our comprehensive volunteer training and management.

Paper materials

We’ll handle the production of bid sheets and description sheets (if applicable).

Contact information

Keep in touch with your bidders after the event – we’ll collect your bidders’ contact information through a variety of methods.

Event data

We offer scribing of live auction and paddle-raiser/ASK results.

Special item tracking

We’ll help you keep track of special items, like raffles, wine-pulls, mystery boxes, and more.

Seamless checkout

Put the power in your guests’ hands – we offer self-registration and self-checkout applications so your event runs efficiently.

Item distribution

We’ll coordinate with staff and volunteers to efficiently distribute auction items.

Event reconciliations

We’ll reconcile the financials, provide detailed payment information for follow-up, and generate a multitude of reports – all on-site.

Analysis Reports

After the event, we’ll produce detailed reporting, analysis, and recommendations that will help you grow your event year after year.

Big screen reports

Recognize donors & increase participation

Click on the images below to see examples of the different promotions you can display on your big screen:

Build excitement in the final moments

Generate a sense of urgency in the final minutes of the auction with our Countdown Timer, which will appear on-screen in the last 30 minutes before auction close:

Silent Auction is Closing

Hurry and make your final bids!

Other AES bidding packages

Mobile Bidding

AES’s dynamic technology bidding interface was built with the guest experience in mind. Online auctions, registration, text notifications, self-checkout and more are user-friendly, fast and fun.

DIY Solutions

We provide the software, training & support. You manage the event with your staff/volunteers.

“We have used the AES process for more than 10 years. Before that, we had a nightmarish checkout with very long lines and credit card machines that didn’t work. I recently told someone that I would not do my event without AES. You make life so much easier and organized. Our whole event just runs so much smoother. I’m happy AES supports us with paper bidding still. While I’ve been tempted to try electronic bidding, the paper method works fine for our older crowd.”

JoAnn

Director of Development

Religious Services
Golden, Colorado

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