Virtual Events

In-person events have taken a pause, but you can still have a successful fundraiser. Host your silent, live, fund-a-need and specialty items all online without bringing patrons to a venue.

Check out this Virtual Events Capability video to see how we can easily support and integrate into your virtual gala.

AES is here to help

These are tough times for nonprofits as many galas and fundraisers have been postponed or outright cancelled due to the COVID-19 pandemic. Operating budgets are taking a hit across the country, but there is still hope to salvage something positive in the coming weeks and months. AES has the online tools and expertise to help you “Go Virtual” by connecting you with your donors in new and exciting ways. Check out our guide to virtual fundraising or contact us today to learn how we can help.

Virtual Fundraising Tips

Create a virtual event landing page with videos and information about the organization’s mission.  Make this the hub for information about your virtual event and goals.

Live stream your program on “event day” to offer a social (yet distant) experience to help maximize giving. AES can help manage the technical aspect of this for you.

Run the virtual auction over a longer period of days or weeks, releasing new items or opening and closing categories and using alerts to inspire bidders.

Feature high value packages at the top of the site and open/close each package separately (like a real live auction).

Consider asking your guests to convert their ticket purchase or sponsorship to a donation to help support the financial goals during these hard times.

Your Virtual Event Hub

  • Build a custom branded and styled microsite for your digital campaign.
  • Invite guests to register for the event ahead of time, or even sell tickets for an exclusive event experience.
  • Add images, videos, links and custom text to describe your mission. Pre-recorded videos can accomplish many of the same goals as livestreaming. By posting short, inspirational videos to explain your mission and impact, you can still create a highly successful event.
  • Recognize event sponsors with detailed descriptions and links to their websites.
  • Empower your donors to share on social media.
  • Add a fundraising thermometer and track progress towards your goals.
  • Change content on site frequently to keep the content fresh.

Bonus Features

  • Sell raffle tickets and do a digital drawing for the winner.
  • Make merchandise available as add-ons to show support.
  • Sell reservations to exclusive parties, concerts, or events.

Live Streaming

Livestreaming is an excellent option if you wish to keep your scheduled event date and emulate a real-time program. Invite your donors to “tune in” at a specific date and time, where you will run through a series of planned speeches and slides.

This is the way to go if you want to give your donors real-time updates on a virtual live auction or run a real-time fund-a-need. Think about having some entertainment or partnering with a local restaurant for takeout to enhance the experience.

AES Software Makes It Simple

  • Display live auction bids in real time.
  • Track fund-a-need donations and progress towards goal.
  • Enable live interaction between your auctioneer and donors, all from the comfort of home.
  • Customize the look of the software to match your theme.
  • Many different leaderboard slides to choose from.

Your Live Auction can be moved online while keeping the feel of an in-person event.  Close your items one by one to drive up competitive bidding.

Collecting donations online can be fun too!  Use the real-time goal tracker to create some urgency during your live stream.

Leaderboard slides for instant feedback

Live Auction updates with current high bidder and amount

Fund-a-Need totals with donor recognition

Silent and Virtual Live Auctions

  • Allow donors to register via text message or webpage a week or more in advance, so they are in the system to receive targeted notifications.
  • Feature your high value/live auction packages at the top of the site to increase participation.
  • Open and close live packages sequentially to emulate a true live auction.
  • Use targeted messaging to let your donors know about new packages/categories and time remaining to bid.
  • Create friendly competition by displaying bidders’ names in full (optional).
  • Leverage max bidding and buy now features to raise more for your cause.

Text to {Act}

Reserve your own unique keyword and enable your donors to take instant action over text message.

Over text message we can direct your guests to:

  • Register for the event and/or auction.
  • Get a personal link sent to their phone (great for virtual events where one device is used to watch and the phone is used to bid).
  • Make a donation.
  • And more – flexible setup puts you in control of what happens next.

Other great features

Max Bid feature

Raise more proceeds and get more bids with our Max Bid feature.  Bidders can set their spending limits early in the event, then relax and enjoy the festivities while the system bids for them.  No need to keep checking their phones every few minutes.

Live auction preview

Preview the live auction before it begins!  Includes images, full descriptions and values so potential buyers can strategize before the bidding begins.

No bids

Keep track of items in your auction that have no bids so you can either remove, slash bids or shift tactics.

Most bids

See in real time which items in your auction are getting the most attention.

Auction Eye

Always be informed with our Auction Eye tool – see real time reporting from the convenience of your own phone.

My Bids

Bidders will always be up to date on their status with our My Bids feature.  Get a quick view of all activity from one simple screen.

Self-registration and self-checkout

Put the power in your guests hands – We offer self-registration and self-checkout so your event runs efficiently.

Countdown timer

Add a little excitement to your hot-ticket items – We offer a countdown timer feature to get those last minute bidders in the race!

Other AES auction packages

Paper Bidding

AES fully supports the tried-and-true paper process for silent auctions, live auctions, raffles and more.

DIY Solutions

We provide the software, training & support. You manage the event with your staff/volunteers.

“After trying two other auction companies, we have found AES to be the auction service company of our choice. They give our guests a smooth and professional experience at our fundraisers. The AES team is always happy to help us along the way and during the event, they keep the auction running smoothly. We have used their paper and electronic systems and both have been hugely successful. Our guests are presented with an itemized receipt at the end of the night and they enjoy a seamless checkout process. AES comes with a team of fundraising professionals and they uphold the same high expectations for their team as we do for ours. We think they are the best!”

Missy

Executive Director

Children's Foundation
Tustin, California

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