Event management tools, thoughtfully built for nonprofits

Flexible and relevant technology. Smart tools to improve the fundraising event experience for everyone. Guests, staff, sponsors, volunteers — from start to finish.

Manage all of your event details in the cloud

Auction Conductor is the AES software solution for your event data management. You’ll build your registration and fundraising database in a simple, easy-to-use way that’s accessible to as many users as you require with no extra fee. Year-round use of Auction Conductor is included in all AES service packages.

Because AES managers are fundraisers and event planners, Auction Conductor was built with the needs of the community in mind.

Secure, custom URLs

Bidders accessing your event as part of a mobile bidding package can confidently browse, bid and pay their invoices across multiple platforms.

Intuitive drag & drop interfaces

Combining individual donations has never been easier with our drag & drop packaging tool.  Cut your administrative time in half with a visual layout of dinner tables and assigned seats.  Simply drag a person or associated couple to the desired table and you are done.

Robust reporting

Choose from 30+ pre-made reports or build your own for ultimate customization.  Planners and board members love our Post Event Analysis PDF report which gives you a high level view of the entire event in one easy to distribute package.

Greater control of event data

 No version control necessary. Data is updated to all users in real-time before, during and after your event.

PCI compliant payment processing

Process credit card payments securely through your very own merchant account.  Due to the way we integrate with our level 1 PCI compliant processor, your attendees will always see your organization’s name on their bank statements, and deposits are sent directly to your bank account.

Preview before publishing

Check and double check your mobile bidding site before going live.

Create your own custom branded event website, personalized to match your own unique look and feel.

Event Ticketing Websites

  • Fast and simple setup with our online configuration wizard
  • Promote your organization & event with videos, images, and stylized text
  • Accept both general and program specific donations
  • Recognize sponsors and sell sponsorship packages
  • Sell event tickets and entire tables without hassle
  • Sell merchandise, raffles, and any other multi-sale items
  • Email confirmation receipts crafted to match your branding
  • Ticket buyers can update their guest names later, on their own
  • Link to your social media pages and empower others to share your event with their network of followers
  • Provide maps and directions to the event
  • Recognize committee members and key contributors
  • Beautiful sites branded to match your organization’s unique look and feel with custom colors, fonts, and logos

Post Event Analysis Reports

Continuing to increase event proceeds while keeping guests engaged year after year is one of the largest challenges for any fundraising organization. In order to make critical business decisions, event managers need to have access to accurate and relevant auction data to yield the best results.

AES Mobile bidding provides auction managers and organizations access to the critical information they need to analyze auction performance and more importantly, quantify return on investment.

With over 30 analysis reports at our fingertips, AES event managers will be able to furnish your organization with the insight and process recommendations necessary to drive growth and improve efficiency, event after event and year after year.

Event Manager

Streamlined event day software to help you manage everything on-site. Touch-friendly, easy to learn, and efficient to use. AES’s Event Manager software will transform the most stressful aspects of your event, such as data entry, payment processing, registration, cashiering and item distribution.

Designed for touch

Designed for touch screen devices, including laptops and tablets.  Walk the check-in lines or get creative with how you greet event attendees.

Easy to learn

Designed from the ground up by event managers.  Simplicity is our top priority, as we know how challenging it can be to train users who only touch our software once a year.

Guest registration

Efficiently check-in event attendees, pre-swipe credit cards, collect missing contact information and opt users into SMS text alerts.  Ensure that you get guests in the door quickly, with a smile on their face.

Bid paddles

Having a Live auction or traditional (verbal) fund-a-need?  AES has you covered with the ability to create and print bid paddles on the spot.  Say goodbye to pre-printing headaches due to last minute changes.

SMS text alerts

Send your event attendees a personalized link to the auction, nudge them whenever they are outbid, and spark engagement in your mission with flash fundraising opportunities.

Guest check-out

 Accept cash, check or credit cards and generate one simple receipt for all event related purchases.  Quickly sell no-bids packages and even add a “round up donation” right at checkout!

Quick entry mode

Quickly enter winning bids for paper bid sheet silent auctions.  Follow along with your auctioneer during the live auction and fund-a-need, which will enable you to show real-time fundraising progress up on the big screen.  Then, when its all over, double check the results with our simple validation tool.

Maintenance features

Edit or remove errant bids and purchases quickly and easily from one simple to use location.  Collect missing information from event attendees, and keep your mailing list in tip-top shape for that next big marketing campaign.

The bottom line

Increase sponsorship dollars

Entice event sponsors with unique branding opportunities. Logo placement on bidding devices, big screen projection, auction invoices, bid paddles, and auction bid cards can completely underwrite the cost of our services.

Increase auction revenue

Mobile Bidding provides greater accessibility, longer auction runtime, and generates more bids due to outbid notifications and maximum (automated) bidding. All of which result in revenue increases of 20% on average.

Keep more of your proceeds with low flat-rate pricing

We never work on percentages. Our fees are based strictly on the size and scope of your event. It is our goal to help you raise more, and help many!

“We have worked with AES for several years now. We come away from each and every fundraiser event beyond impressed with how flawlessly everything comes together and overjoyed at the results. The AES team is instrumental in the success of our events — always making sure to attend to every detail. They are enthusiastic, warm and friendly while ensuring a smooth check in and check out process; keeping our guests happy from start to finish. They are accommodating to every last minute request we throw their way; happily working in tandem with our A/V company, our band and our auctioneer. The tablets provided as part of their electronic bidding platform win over even the most technologically-hesitant guests. Everyone enjoys the auto-bid option, as well as watching the items they are winning. I highly recommend AES to any charity considering using a company to help put on more efficient, organized events. We won't be without AES ever again!”

Dawn

Executive Director

Animal Services Organization
Chicago, Illinois

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